Print Schedule Listing
To print a Job Schedule, click on Schedule in the shortcut menu, then click Print Schedule Listing. Or, in the Job Schedule entry form, click the Print button, and select the Schedule Listing option.
The Job Schedule Listing report lists the date and duration of job items that have been scheduled in the Job Schedule entry form.
Using the prompts described below, you can print for one or more jobs, and for one, or all Resources.
As you enter the actual start date and completion time of job items in the Job Progress entry form (discussed below), the job schedule listing will show how far behind or ahead of schedule each job item is.
The Print Job Schedule form has the following prompts:
| Job Status: |
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Select the status of jobs to list in the schedule. If you don't select a job status, the listing will include jobs with any status. If you select a job status, the listing will only include jobs with that status. |
| Project: |
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Select the project of jobs to list in the schedule. If you don't select a job project, the listing will include jobs in any project (or no project). If you select a job project, the listing will only include jobs in that project. |
| Include Jobs: |
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Check the check box next to Jobs to include in the schedule listing. If you don't check any boxes, the listing will only include the schedule for the current job (selected at the top of the screen). If you select one or more jobs, the listing will include those jobs in the schedule listing with the current job. |
| Select Resource: |
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Select the Resource for whom to print a schedule, or "(All Resources)". If you select "(All Job Resources)", the schedule will include items for all resources, sorted by date. If you select a resource, the schedule will only include items scheduled for that resource. |
| Show Past Items: |
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Check this option to include past scheduled items that have not been set to "completed" status in the Job Progress entry. Leave this prompt un-checked to only show items scheduled for current or future dates. If you check this prompt, the program will show current and future scheduled items, but it will also show items that where scheduled for dates in the past, and have not been set to status "Completed" in the job progress entry form. This allows you to see which scheduled items have not been completed, and for each item, how far behind the schedule is. |
| View button |
| Click View to view a print image of the report. This will display the report in the report viewer form. |
| Print button |
| Click Print to print the report. |
| Exit button |
| Click Exit to close the form. |
The Job Schedule listing report has the following columns. Note: not all columns are visible, but appear under the conditions described below.
| Start |
| The date on which the job item is scheduled to start according to the "revised" version of the schedule. See notes below. |
| Days |
| The number of days of work scheduled for the job item, according to the "revised" version of the schedule. See notes below. |
| End |
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The date on which the item must be completed. Critical items must be completed within the number of days in the "Days" column from the "Start" date. Non-critical items can start and complete any time after the "Start" date and before the "End" date. For more information, please see the Critical Path Method scheduling topic. |
| Job |
| The last name of the job customer. This column appears when the "Show All Jobs" option is checked. |
| Item |
| The name of the job item. |
| CP |
| An asterix (*) indicates the item is a critical path item. |
| Resource |
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This column displays the "short name" of the Resources scheduled for the job item on the date displayed in the date column. You enter schedule resources in the Resource Entry form, and you assign resources to schedule items in the Edit Estimate form, or the Edit Schedule form. This column appears when the "(All Resources)" option is selected in the prompt for Resource. |
| Fin. |
| Days completed. This column appears when the "Show All Jobs" option is checked, or if the job has started. Days completed is entered in the Job Progress entry form. |
| +/- |
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This column shows the number of days the item is off schedule - according to the "revised" schedule (see notes below). A positive number indicates that the job is behind the "revised" schedule; a negative number indicates that the job is ahead of the "revised" schedule. This column appears when the "Show All Jobs" option is checked, or if the job has "started" (see notes below). |
| Est |
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The estimated start date (according to the "estimated" schedule; see notes below). This column appears when the "Show All Jobs" option is checked, or if the job has started. |
| Days |
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The estimated duration (according to the "estimated" schedule; see notes below). This column appears when the "Show All Jobs" option is checked, or if the job has started. |
| +/- |
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The number of days the job schedule is off from the original ("estimated") schedule (see notes below). A negative number indicates that the job is ahead of the "estimated" schedule. A positive number indicates that the job is behind the "estimated" schedule.
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| Estimated vs Revised Schedule |
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Smart Contractor maintains two versions of the job schedule: "Estimated", and "Revised". The Estimated schedule is the version of the schedule as it exists before the job "starts". The Revised schedule is the version of the schedule that gets updated as the job progresses (after the job is "started"). The job is defined as "started" when you do any of these things:
From that point on, all changes to the schedule are made to the "Revised" version of the schedule. So, the job schedule listing report shows you two different "days off" calculations (in the "+/-" columns): the first (left) one is the number of days the schedule is off from the revised version of the schedule; the second one is the number of days the schedule is off from the original, estimated version of the schedule. |