Question

Why do some job items not appear in the list of items to invoice in the Create Invoices form?

Answer

In order to appear in the list of items to be invoices, a job item must have an "invoice amount".

For jobs that are set to "Fixed Sum" (in the prompt for "Contract Type" in the General Setup tab of the Edit Job form), the invoice amount is the same as the estimate amount (entered in the Edit Estimate form). So if you set the Contract Type to "Fixed Sum", job items will only appear in the invoice item list if the estimate amount for the item is not equal zero.

For jobs that are set to "Cost Plus", or "Time and Materials", then the invoice amount is set to the sum of the actual costs (materials and labor hours) entered in the Job Progress, or if you're integrated with QuickBooks, in the Enter Purchases and Enter Labor Hours forms. So if you set the Contract Type to "Cost Plus", or "Time and Materials", job items will only appear in the invoice item list if the costs entered for that item are not equal zero.